graduation students

Key information for Graduation day

Where and When is the Ceremony held?
Venue: Olympia London, Hammersmith Road, Kensington,
London, W14 8UX
See map.

Date: Thursday 17 November 2016

What happens on the day?
You should arrive by 11:00 am - 11:30 am for gown fitting and your guests no later than 12:30 pm. If you and your guests wish to be professionally photographed, we recommend you arrive together so this can be done before the ceremony begins. Students when arriving at the venue, will be given a numbered card which is your allocated seat for the afternoon. Once gowned, you can take your seat. Please remember that you and your guests will not be seated together during the event. If you are bringing children, please try to arrive early. This would help us allocate an aisle seat with easy access to the exit. The Ceremony will commence at 1:00 pm and we estimate it will run until 3:00 pm. Light refreshments will be provided between 3:00 pm – 4:00 pm.

How do I book a place at the Graduation Ceremony?
To confirm your attendance please register your details by Wednesday 7 October at: www.GraduationCeremony.co.ukPlease note that Graduates who have not registered and reserved a gown by  Wednesday 7 October, 5 pm, may not be able to participate in the ceremony. Please contact us as soon as possible if this applies to you on 020 7565 1200 ext 2359 or email This email address is being protected from spambots. You need JavaScript enabled to view it..

How do I book my gown?

When you register, you will be booking your gown at the same time. Hire of a gown costs £25. To confirm your attendance and reserve your gown, please go to: www.GraduationCeremony.co.uk

How do I book my Graduation photography?
You can purchase photography packages online when you register with Graduation Attire. Photography can also be purchased on the day when you pick your gown. Photographs will be posted to you after the Ceremony.

How do I get to the venue?
For information on how to find the venue please go to Olympia's website.

Can I park at the venue?
For parking information please visit http://olympia.london/visiting/parking/book-parking.

Is there Disabled Access?
http://olympia.london/visiting/access-olympia-london

Can I bring more than two guests?
You are automatically entitled to bring two guests to the Graduation Ceremony. Both guest tickets are free. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. to confirm your attendance and the name of your guest(s). Dependent on numbers, it may be possible for you to apply for additional guest tickets. In order to purchase additional tickets, please go to the Cashier’s Desk at the Hammersmith Campus.

Can my guests take photographs during the Ceremony?
We ask that guests remain seated during the Graduation Ceremony, so that they do not block the view of any other guests at the Ceremony. Professional photographs are available to purchase through Graduation Attire. Guests are free to take photographs before and afterwards.

Do I receive my award certificate on the day? What if I already have mine, should I bring it with me?
As some examining bodies send out their award certificates directly to successful candidates, it would be unfair to hand out some certificates and not others. Award certificates are either posted to the candidate directly from the Examinations office at Ealing, Hammersmith & West London College or from the examining body. The certificate that you receive on the night is to acknowledge your attendance and congratulate you on successfully completing your chosen programme of study. If you receive your official certificate in advance of the Ceremony, you will not need to bring it with you to Graduation.

What should I wear?
As Graduation is a formal occasion, we recommend you dress in smart attire, preferably a shirt with buttons. The hood for your gown also needs to be attached to a top button or tie so a dress with buttons would be suitable for women and shirt/tie for men. If this is not possible, we may be able to attach your hood using safety pins.

What if my plans change – can I cancel my booking?
If you need to cancel your booking, please contact us as soon as possible and we will try our best to help. Once your hat and gown have been ordered through Graduation Attire, if may not be possible to refund you for the cost. Also, once guests tickets have been posted out, it may not be possible to provide refunds for cancellations. Please contact us as soon as possible if this applies to you on 020 7565 1200 ext 2359 or email This email address is being protected from spambots. You need JavaScript enabled to view it..