Keep work safe & secure

An Employer's Guide to Safeguarding

Context & Scope
Ealing, Hammersmith and West London’s College has a legal responsibility to safeguard and promote the welfare of children and vulnerable adults. Part of this responsibility will be to report and work with others to safeguard children and vulnerable adults from all types of harm, abuse or neglect. 

Legislation defines children as those under 18 years old and those up to 25 with learning difficulties or disabilities. Vulnerable adults are defined as over 18, but for various reasons may not be able to care for themselves or protect themselves from being harmed or exploited.

Safeguarding Concerns
Concerns may include:

  • Abuse - Physical/Sexual/Psychological/Financial/by Neglect or omission
  • Discrimination
  • Radicalisation

Employers providing any form of work related learning have the primary duty of care for students on placements or apprenticeships. Responsibilities include:

  • Assessing any risks to students before placement begins, including welfare and safeguarding. This will include protecting them from harm in any setting where they may be most at risk, for example in 1 :1 situations with an adult for long periods.
  • Providing appropriate induction, training and supervision for students.
  • Looking after the welfare of students on placement, including having suitable supporting procedures, including named contacts in case of emergencies.
  • Ensuring systems are in place to prevent unsuitable people working with students.

Students are designated as employees for the purposes of health & safety.

Reporting Safeguarding Concerns
If a student discloses anything that gives you reason to suspect that they may be at risk of harm, you should: 

  1. Listen carefully and take what is being said seriously. 
  2. Tell the student you have a duty to report concerns. 
  3. Tell the student you cannot promise confidentiality. 
  4. Write down what the student says in their own words. 
  5. Email the College at This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible. 
  6. You will be asked to follow this up with a written report with details of the time, date and what happened. 


The College will then pass on the relevant information to the Designated Senior Person at College, who will decide how to follow up the report. The College will notify you of the outcome. 

Any suspicions or allegations of abuse by a student should be reported immediately to your College contact. 

Further information on safeguarding can be found at: Disclosure and Barring Service (DBS)


If you are worried or concerned about anything, please contact our Safeguarding team on: 

0208 741 1688 (ext. 2576) or email This email address is being protected from spambots. You need JavaScript enabled to view it.