Login Work at WLC Hire Our Venues Click to open mobile menu with site search
Enrolment

Enrolment

Enrolment is the process that allows you to officially become a student of West London College.

Open enrolment for courses starting in September 2024 will begin in person at all three of our colleges at 10am on Thursday 22 August 2024 – if you’ve already applied to study at West London College, we will be sending you an invite with a time and day to come and enrol.

If you’re not applied to study with us, it’s not too late to apply – applying will speed up the enrolment process!

Enrolment Dates – August and September 2024

  • Thursday 22 August 2024 – 10am to 7pm
  • Friday 23 August 2024 – 10am to 4pm
  • Saturday 24 August 2024 – 10am to 1pm
  • Tuesday 27 August 2024 – 10am to 7pm
  • Wednesday 28 August 2024 – 10am to 7pm (except Southall Community College, which will close at 4pm)
  • Thursday 29 August 2024 – 10am to 4pm
  • Friday 30 August 2024 – 10am to 4pm
  • Monday 2 September 2024 – 10am to 4pm
  • Tuesday 3 September 2024 – 10am to 7pm (Southall Community College will be closed for enrolment today)
  • Wednesday 4 September 2024 – 10am to 4pm
  • Thursday 5 September 2024 – 10am to 4pm (Southall Community College will be closed for enrolment today)
  • Friday 6 September 2024 – 10am to 4pm

What You Need To Bring…

To enrol at West London College, you will need to bring certain documents to ensure you are able to study with us, such as your residency and income documents, as well as exam results (depending on your chosen course). If you have international qualifications, we can translate these results for you. 

We need to see your proof of residency in the UK – this must be in date and allow you to stay in the UK for the duration of the course (usually until 30 August 2025).

  • If you are aged 16, 17 or 18, we will need to see your identity/residency documents and proof of your qualifications, such as results slip or certificates.
  • If you are an adult student (aged 19 or older), we will need to see your identity and residency documents and proof of your qualifications, such as results slip or certificates. We will also need to check further documents, depending on the course you are planning to enrol on, showing your income (eg proof of employment, benefits documents, etc.). More information is available under the Financial Information tab.

Identity and Residency Documents

We need to see proof of your identity. If you are British/Irish, documentation must be the original, and can be any of the below:

  • Passport
  • Driving Licence
  • National Insurance Card
  • ID Card or other form of national identification
  • Birth Certificate
  • Proof of Age Card
  • Examination Certificate
  • Credit or Debit Card

If you are from the EU/EEA/Switzerland, we need to see proof of your EUSS Pre or Settled status.

  • We cannot accept evidence of your application as proof of residency, and we can no longer accept your EU/EEA/Swiss passport or ID card as proof of residency.
  • Your EUSS must permit study.
  • We also need to see evidence that you have lived in the EU/EEA/Switzerland and UK for the 3 years prior to the start date of your course.
  • If you have a Spouse or Family Member visa, we need to see your Entry Clearance Visa, your Marriage Certificate or Birth Certificate, your spouse’s/civil partner’s/family member’s EUSS document, and evidence that your spouse/civil partner/family member has lived in the EU/EEA/Switzerland/UK for the past 3 years.

Please have the original document that you applied for your EUSS status with you, so that you can access your Home Office account to generate a Share Code for us.

If you are a non-EU student, or have been living outside of the UK/EU for the past three years, you will be required to provide your passport and either a valid student visa or Home Office documents evidencing your right to live and study in Britain.

If you are the child of a Turkish worker, we will need to see evidence that:

  • your parent (the Turkish worker) has been resident in the UK on or before 31 December 2020 and has Turkish European Community Association Agreement (ECAA) rights or extended ECAA leave, and
  • you have been resident in the UK on or before 31 December 2020.

If you have any of the residency statuses below, we need to see your in-date Biometric Residency Card (BRC) – these are being replaced with online versions, so please bring all suitable evidence to show you are able to stay in the UK for the duration of your course:

  • British Nationals evacuated from Afghanistan by UK government before 6 January 2022
  • British Nationals evacuated from Afghanistan under Operation Pitting
  • Calais leave to remain
  • Discretionary leave to enter or remain
  • Exceptional leave to enter or remain
  • Humanitarian protection
  • Indefinite leave to enter or remain
  • Extant leave to remain as a stateless person
  • Leave outside the rules
  • Refugee status
  • Section 67 of the Immigration Act 2016 leave
  • Ukraine Extension Scheme
  • Ukraine Family Scheme
  • Ukraine Sponsorship Scheme (Homes for Ukraine)
  • The husband, wife, civil partner, or child of any of the above

If you are an Asylum Seeker, aged:

  • 16-18, or a vulnerable young adult and have just arrived in the UK, we need to see your ARC/Residence Permit along with a letter indicating that you are in the care of Social Services.
  • 19 or older, you must have lived in the UK for 6 months or longer. If you have been in the UK for more than 1 year, we will ask to see evidence that you are working with the Home Office towards either Refugee Leave to Remain or Leave to Remain. We also need to see your ARC/Residence Permit and your Bail 201 and/or IS96 immigration letter permitting study.

If you are appealing a current decision you need to be in receipt of NAAS, show us your ARC/Residence Permit and your Bail 201 and/or IS96 immigration letter permitting study. 

If you have a Tier 2 Visa we will need to see evidence that you have a licenced sponsor and a contract of work.

If you have a Tier 5 Temporary Worker Visa, we will need to see evidence that you are coming to the UK through an approved government-authorised exchange scheme. This visa allows the worker to do work experience, training, academic research or a fellowship, and to take part in an Overseas Government Language Programme.

If you have a Tier 5 Youth Mobility Scheme (YMS) visa, please find the eligibility criteria hereYou will have to pay ‘overseas’ fees to enrol with us with a Tier 2 or Tier 5 visa. Unfortunately, you will not be eligible for any fee remission.

Please note: We are unable to sponsor students for a Student Route Visa (previously known as a Tier 4 General Student Visa) for 2024/25.

If you are aged 16-18 and are the Child of a Diplomat, we will need to see your visa and your parent’s visa and proof of employment as a Diplomat. Your visa and the Diplomatic visa of your parent must cover the duration of the course. Once this is established, you may be able to study for free at college.

Proof of Qualifications

We need to see proof of your qualifications, such as:

  • Exam results or certificates or proof of results, if you are aged 16, 17 or 18
  • Exam certificates for adults aged 19 or older

Financial Information

If you are aged 19 or older, depending on your circumstances, you may be eligible for ‘fee remission’ to cover tuition, registration, and exam fees, as well as other course-related costs – making the course free to you. If you are not eligible for fee remission, you must pay your course fees at enrolment.

Some assistance with these costs may be available depending on your circumstances, the course you are studying, and government funding guidance. 

If you are applying for fee remission, you must meet one of the criteria below and provide original evidence dated within 3 months of the start date of your course, in your name.

Unemployment Offer
One or more of the following must apply:

  • In receipt of Job Seeker’s Allowance (JSA), including those receiving National Insurance credits only
  • In receipt of Employment and Support Allowance (ESA)
  • In receipt of Universal Credit earned income (disregarding benefits) is less than £343 a month (sole adult benefit claim) or £549 a month (joint benefit claim)

Benefit Offer
Both conditions must be met:

  • In receipt of one of the following and earned income (disregarding benefits) is less than £343 a month (sole adult benefit claim) or £549 a month (joint benefit claim)
    • Income Support
    • Housing Benefit
    • Working Tax Credit
    • Pension Credit Guarantee
  • Want to be employed (or progress into more sustainable employment), and the learning is directly relevant to your employment


Low Wage (London)
You must be aged 19 or older and studying an eligible course, live in London and earn less than £25,642.50  annual gross salary (this is generally calculated as an hourly rate of £13.15, based on 37.5-hour per week, 52 weeks per year, contract). 

Low Wage (Out of London)
You must be aged 19 or older and studying a funded Level 2 course or below, not live in a Mayoral Combined Authority (MCA), and earn less than £25,000 annual gross salary.

Level Offer
If you are aged 19-23 at the start of your course and studying your first full Level 1, 2 or 3 qualification, your fees may be remitted based on your prior qualifications. Please bring evidence of your qualifications. If qualifications were obtained overseas, a further equivalency check will also be required at enrolment. Please note – if you are aged 19-23 and have not already attained a Level 2 qualification, and wish to undertake a Level 2 course, it must be a full Level 2 course to be eligible for government funding.  

‘Free Courses for Jobs’
If you are aged 24 or older at the start of your course and studying an eligible Level 3 qualification, your fees may be remitted based on your prior qualifications and the course you wish to study. Please bring evidence of your qualifications. If qualifications were obtained overseas, a further equivalency check will also be required at enrolment. 

Advanced Learner Loans 19+ 
If you are studying a Level 3 qualification and do not meet the Level Offer criteria, the government’s Advanced Learner Loan may be available to help you pay for your course. Please visit gov.uk for details. If you have already applied for a course, we will issue you with a Learning and Funding Information Letter (LaFIL) so that you can apply for an ALL. We cannot enrol you on your course if you require an ALL, unless you provide us with evidence that you have applied for the ALL or pay a deposit of £300. Please see our fees and refund policy for further information.

Further Financial Support
If you are in need of financial support to help with the costs associated with coming to college (eg travel, food, material costs, and childcare) there are bursaries available to students who are on benefits or are a dependent of someone in receipt of benefits, and who have low household income. 

You can find out further details on our financial support page.


Payment of Fees
If you are paying your fees, we accept the following methods of payment:

  • Credit or debit card (we are unable to accept American Express or Diners Club)
  • Authorisation to invoice (for students being supported by employers only)
  • Advanced Learner Loan – letter confirming the loan
  • Student Loans Company (SLC) – letter confirming the loan
  • Fee Instalment plan
COURSE SEARCH
HAMMERSMITH & FULHAM
COLLEGE
HAMMERSMITH & FULHAM COLLEGE
HAMMERSMITH & FULHAM COLLEGE
Gliddon Road
Barons Court
London W14 9BL

///duke.choice.level (What3Words)
020 7565 1200
EALING GREEN COLLEGE
EALING GREEN COLLEGE
EALING GREEN COLLEGE
The Green
Ealing
London W5 5EW

///views.brick.kind (What3Words)
020 7565 1200
SOUTHALL COMMUNITY
COLLEGE
SOUTHALL COMMUNITY COLLEGE
SOUTHALL COMMUNITY COLLEGE
Beaconsfield Road
Southall
London UB1 1DP

///bonus.begin.beats (What3Words)
020 7565 1200
British Council
Cambridge English
Disability Confident Committed
English UK - Member
Education & Skills Funding Agency
EU European Social Fund
FIS - Associate Member
Google for Education - Reference College
IELTS - English for International Opportunity
Trinity College London - Secure English Language Tests
Matrix - Quality standard for information advice and guidance services
The National Skills Academy - Rail
OET - Premium Preperation Provider
QAA - UK Quality Assured