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Enrolment is the process that allows you to officially become a student of West London College.

What You Need To Bring…

To enrol at West London College, you will need to bring certain documents to ensure you are able to study with us, such as your residency and income documents, as well as exam results (depending on your chosen course). If you have international qualifications, we can translate these results for you. Enrolment can take up to a few hours as you move around each stage, especially if you need assessments for English, Maths or ESOL – please bring refreshments!

If you are aged 16, 17 or 18, we will need to see your identity and residency documents and proof of your qualifications, such as results slip or certificates.
If you are an adult student (aged 19 or older), we will need to see your identity and residency documents and proof of your qualifications, such as results slip or certificates. We will also need to check further documents, depending on the course you are planning to enrol on, showing your income (eg proof of employment, benefits documents, etc.). More information is available under the Financial Information tab.

Identity and Residency Documents

We need to see proof of your identity. Accepted documentation must be the original, and can be any of the below:

Passport
Driving Licence
National Insurance Card
ID Card or other form of national identification
Birth Certificate
Proof of Age Card
Examination Certificate
Credit or Debit Card

British/Irish Passport Holders
If you have renewed your passport (or Irish ID card) within the last 3 years, we will need to see evidence of your residency back to 1 August 2019.

If you are a non-EU student, or have been living outside of the UK/EU for the past three years, you will be required to provide your passport and either a valid student visa or Home Office documents evidencing your right to live and study in Britain.

If you have a Biometric Residency Card with any of the following statuses you must have evidence of 3 years residency prior to the start date of your course in the UK and your BRC end date must cover you for the duration of your course.

Limited Leave to Remain
Leave to Remain
Leave to Enter
Stateless status
Self-Employed Visa
If you are the husband, wife, civil partner, or child of any of the above we need to see your Marriage Certificate and/Birth Certificate along with your Spouse/Civil Partner’s/ Family Member’s passport/visa along with your passport/visa docs and evidence that your Spouse/Civil Partner’s/ Family Member’s has 3 years residency in the UK.

If you are an EU/EEA/Swiss applicant: we need to see proof of your EU Settlement Scheme Pre-Settled or Settled status.

We cannot accept evidence of your application as proof of residency, and we can no longer accept your EU/EEA/Swiss passport or ID card as proof of residency
Your EU Settlement Scheme must permit study
We also need to see evidence that you have lived in the EU/EEA/Switzerland and UK for the 3 years prior to the start date of your course and you must have been in the UK prior to 31 December 2020
If you have a Spouse or Family Member visa, we need to see your Marriage Certificate and/Birth Certificate along with your Spouse/Civil Partner’s/ Family Member’s British passport or EUSS and evidence that your Spouse/Civil Partner’s/ Family Member has 3 years residency in the EU/EEA/Switzerland and UK

Please have the original document that you applied for your EU Settlement Scheme status with you, so that you can access your Home Office account to generate a Share Code for us.

If you have any of the residency statuses below, we need to see your in-date Biometric Residency Card (BRC)

ACRS – Indefinite Leave to Remain (Afghan Citizens Resettlement Scheme ILR)
ARAP – Indefinite Leave to Remain (Afghan Relocation and Assistance Policy ILR)
British Nationals evacuated from Afghanistan by UK government before 6 January 2022
British Nationals evacuated from Afghanistan under Operation Pitting
Calais leave to remain
Discretionary leave to enter or remain
Exceptional leave to enter or remain
Humanitarian protection
Indefinite leave to enter or remain
Leave outside the rules
Refugee status
Section 67 of the Immigration Act 2016 leave
Ukraine Extension Scheme
Ukraine Family Scheme
Ukraine Sponsorship Scheme (Homes for Ukraine)
The husband, wife, civil partner, or child of any of the above

If you are an Asylum Seeker, aged

16-18, or a vulnerable young adult and have just arrived in the UK, we need to see your ARC/Residence Permit along with a letter indicating that you are in the care of Social Services.
19 or older, you must have lived in the UK for 6 months or longer. If you have been in the UK for more than 1 year, we will ask to see evidence that you are working with the Home Office towards either Refugee Leave to Remain or Leave to Remain. We also need to see your ARC/Residence Permit and your Bail 201 and/or IS96 immigration letter permitting study.

If you are appealing a current decision you need to be in receipt of NAAS, show us your ARC/Residence Permit and your Bail 201 and/or IS96 immigration letter permitting study.

If you have a Tier 2 Visa we will need to see evidence that you have a licenced sponsor and a contract of work.

If you have a Tier 5 Temporary Worker Visa, we will need to see evidence that you are coming to the UK through an approved government-authorised exchange scheme. This visa allows the worker to do work experience, training, academic research or a fellowship, and to take part in an Overseas Government Language Programme.

If you have a Tier 5 Youth Mobility Scheme (YMS) visa, please find the eligibility criteria here. You will have to pay ‘overseas’ fees to enrol with us with a Tier 2 or Tier 5 visa. Unfortunately, you will not be eligible for any fee remission.

Please note: We are unable to sponsor students for a Student Route Visa (previously known as a Tier 4 General Student Visa) for 2022/23.

If you are aged 16-18 and are the Child of a Diplomat, we will need to see your visa and your parent’s visa and proof of employment as a Diplomat. Your visa and the Diplomatic visa of your parent must cover the duration of the course. Once this is established, you may be able to study for free at college.

Proof of Qualifications

We need to see proof of your qualifications, such as:

Exam results or certificates or proof of results, if you are aged 16, 17 or 18
Exam certificates for adults aged 19 or older

Financial Information

If you are aged 19 or older, depending on your circumstances, you may be eligible for ‘fee remission’ to cover tuition, registration, and exam fees, as well as other course-related costs – making the course free to you. If you are not eligible for fee remission, you must pay your course fees at enrolment.

Some assistance with these costs may be available depending on your circumstances, the course you are studying, and government funding guidance.

If you are applying for fee remission, you must meet one of the criteria below and provide original evidence dated within 3 months of the start date of your course, in your name.

Unemployment Offer
One or more of the following must apply:

In receipt of Job Seeker’s Allowance (JSA), including those receiving National Insurance credits only
In receipt of Employment and Support Allowance (ESA)
In receipt of Universal Credit earned income (disregarding benefits) is less than £617 a month (sole adult benefit claim) or £988 a month (joint benefit claim)

Benefit Offer
Both conditions must be met:

In receipt of one of the following and earned income (disregarding benefits) is less than £343 a month (sole adult benefit claim) or £549 a month (joint benefit claim)
- Income Support
- Housing Benefit
- Working Tax Credit
- Pension Credit Guarantee
Want to be employed (or progress into more sustainable employment), and the learning is directly relevant to your employment

Low Wage (London)
You must be aged 19 or older and studying a funded course at Level 2 or below, live in London and earn less than £23,302.50 annual gross salary/£11.95 hourly rate (based on 37.5-hour per week contract).

Low Wage (London) – Repeat Level 3
You must be aged 19 or older and studying your second Level 3 course (subject to course, excluding Access to HE), live in London and earn less than £23,302.50 annual gross salary/£11.95 hourly rate (based on 37.5-hour per week contract), or be unemployed.

Low Wage (Out of London)
You must be aged 19 or older and studying a funded Level 2 course or below, not live in a Mayoral Combined Authority (MCA), and earn less than £18,525 annual gross salary/£9.50 hourly rate (based on 37.5-hour per week contract).

Level Offer
If you are aged 19-23 at the start of your course and studying your first full Level 1, 2 or 3 qualification, your fees may be remitted based on your prior qualifications. Please bring evidence of your qualifications. If qualifications were obtained overseas, a further equivalency check will also be required at enrolment. Please note – if you are aged 19-23 and have not already attained a Level 2 qualification, and wish to undertake a Level 2 course, it must be a full Level 2 course to be eligible for government funding.

Level Offer 24+
If you are aged 24 or older at the start of your course and studying your first full Level 3 qualification, your fees may be remitted based on your prior qualifications and the course you wish to study. Please bring evidence of your qualifications. If qualifications were obtained overseas, a further equivalency check will also be required at enrolment.

Advanced Learner Loans 19+
If you are studying a Level 3 qualification and do not meet the Level Offer criteria, the government’s Advanced Learner Loan may be available to help you pay for your course. Please visit gov.uk for details. If you have already applied for a course, we will issue you with a Learning and Funding Information Letter (LaFIL) in July 2023, so that you can apply for an ALL. We cannot enrol you on your course if you require an ALL, unless you provide us with evidence that you have applied for the ALL or pay a deposit of £300. Please see our fees and refund policy for further information.

Further Financial Support
If you are in need of financial support to help with the costs associated with coming to college (eg travel, food, material costs, and childcare) there are bursaries available to students who are on benefits or are a dependent of someone in receipt of benefits, and who have low household income.

You can find out further details on our financial support page.

Payment of Fees
If you are paying your fees, we accept the following methods of payment:

Credit or debit card (we are unable to accept American Express or Diners Club)
Authorisation to invoice (for students being supported by employers only)
Advanced Learner Loan – letter confirming the loan
Student Loans Company (SLC) – letter confirming the loan
Fee Instalment plan

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